Questions to ask your Venue

Questions to ask your Venue Reading Time: 4 minutes

Congratulations, newly engaged, excited and full of anticipation now the ring is on and the announcements have been broadcast – what next?  The chances are you are going to be considering where to host your wedding, it’s the question on everyone’s lips…
Draft up a shortlist of places to view , you may have to consider size, location, style of venue and possibly others expectations; particularly if parents are footing the bill.  It’s easy to get carried away with your venue viewing and forget all the things your there to ask, or maybe you just don’t really know all the questions useful to ask at a venue viewing.  It’s probably going to be your single biggest area of spend, so lucky for you we have compiled a checklist of really useful questions to ask.  Print them off, write notes on them and keep a log of every place you visit.
Be prepared…
The question your venue is going to ask you is what size of party will they be catering for and if you want the ceremony at your venue and also if you plan to include an evening reception.  Although you are not likely to have an exact idea of actual numbers having a rough idea will help them provide a quotation.
First Things First…
Is this date available?
Is there a cheaper date nearby?
Will there be more than one wedding at the venue on that day?
Is anybody else currently enquiring for that date?
How much will it cost?
What does that price include? Itemised?
Is there a payment schedule?
What kind of deposit is required?
When do you require final payment?
Are there extra costs like a service charge, VAT, gratuity, cleaning fees, or overtime charges?
What’s the cancellation policy?
What’s the last possible date that we can make changes?
What (if any) rooms are licensed to hold a wedding ceremony?
How many people can each room hold for the drinks reception, seated meal,buffet?
Is there room for a band and or dancing?
What equipment can you provide in terms of tables, linens, sound systems, speakers?
Are there any noise restrictions after a certain time?
Are the bathroom facilities easily accessible?
Do you have wheelchair access?
Is there a cloakroom for coats?
Is there enough parking?
Will guests be charged for parking?
Can they leave cars overnight?
If we’re planning on having elements of the day outdoors, ask what the alternative will be if the weather is poor?
What time does everyone have to leave by?
Is there any accommodation at the venue?
Are there any discounted rates available?
Is there a room where the bridal party can get ready before the ceremony?
Do we have to use suppliers recommended by you?
Will you decorate the room? How so?
From what time can our suppliers arrive for setup?
Are there limits when we decorate the room?
Do you allow candles?
Can we use confetti?
Are fireworks or lanterns allowed?
Is our photographer OK to use a flash everywhere?
Is there a space our photographer, band etc can store their stuff?
Food & Drinks:
Do you have an in-house catering team?
If so what are the menu choices? Are these flexible?
Can you accommodate dietary requirements?
Is a menu tasting included?
Can we use an outside caterer?
Will the outside caterer have access to kitchen facilities/power/gas etc?
Do you have an alcohol license and bar?
What is your pricing for alcohol?
Can they accommodate a free bar, paid bar?
Are we able to bring any of our own alcohol?
If so, is there a corkage fee?
Do you have glasses and crockery we can use?
Will you provide a cake stand?
Do you have a dedicated wedding team?
Who will be our point of contact before the wedding?
Who will be our point of contact on the day of our wedding?
Can we meet them now?
How many staff will be around on the day?

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Beautiful Venues to get you started…

Grinkle Park Hotel, North Yorkshire
Grinkle Park Hotel
Chapelgarth Estate, North Yorkshire – New for 2017
Chapelgarth Estate
Wynyard Golf Club
Wynyard Golf Club
The Parkmore Hotel, Eaglescliffe, Yarm
The Parkmore Hotel


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